In the fast-paced world of event management, coordination can make or break your event success. Last year, we revolutionized exhibition and trade show preparation with our groundbreaking Task Assignment feature for exhibitors. Since its release, we’ve heard amazing feedback from our community users on how the feature streamlines workflows, fosters accountability, and saves valuable time. 

Now, we’re bringing that same efficiency, transparency, and seamless communication to speaker coordination! The Task Assignment feature for event speakers in PheedLoop ensures every session runs smoothly by keeping speakers organized, informed, and fully prepared.

What this means for you:

• Centralized task management eliminates communication chaos
• Automated reminders ensure timely speaker preparation
• Customizable support for different speaker types
• Complete visibility and control for event organizers

The Evolution of Speaker Management in Event Tech

Speakers are the heart of attendee engagement and event satisfaction, often playing a key role in driving participation. When speakers align with attendees' interests and goals, engagement soars, and the event leaves a lasting impression. But how can event organizers ensure their speakers are well-prepared and organized?

That’s where PheedLoop’s Task Assignment feature comes in—empowering organizers to streamline speaker management effortlessly.

Let’s dive into how this powerful event tech transforms the speaker experience!

A Powerful Two Way System: Event Dashboard and Speaker Portal

Our Task Assignment feature works seamlessly across two distinct PheedLoop interfaces:

Event Dashboard: Where event organizers create, assign, and monitor all tasks.

Speaker Portal: Where speakers access and complete tasks.

With this seamless two-way system, event organizers can stay in control while speakers remain engaged and on track—ensuring a smoother, more efficient event planning process for everyone involved.

Empowering Speakers with Crystal-Clear Expectations

Gone are the days of ambiguous instructions and last-minute panic. Our Task Assignment eliminates communication chaos by providing speakers with a comprehensive, centralized platform for event preparation. 

From the Event Dashboard, organizers can create a comprehensive task list that provides speakers with:

• Precise submission requirements for presentation materials
• Specific deadlines for bio updates and content reviews
• Technical check protocols
• Presentation style guidelines

As an event organizer, reviewing presentation materials is a key task you would likely want to do before the event starts. That’s where the File Upload and Private Task features come in and transform the review process—speakers can upload slide decks directly through the Speaker Portal for approval, while organizers can review, provide feedback, and re-upload revised files via the Event Dashboard. This streamlined workflow keeps version control organized and ensures everyone works with the most current materials.

By removing uncertainty, we significantly reduce speaker anxiety and ensure consistently high-quality event content.

Automated Reminders Emails to Keep Speakers on Track

Our Task Assignment feature does more than just keep speakers and event organizers updated—it actively sends out automatic reminder emails to speakers, ensuring that no critical deadlines slip through the cracks. 

Automated periodic reminders ensure that:

• Speakers receive timely prompts about upcoming tasks
• Critical deadlines never slip through the cracks
• Presentation materials, speaker profiles, and session logistics are completed on time

Event organizers can finally say goodbye to manually sending out endless follow-up emails and focus on delivering an exceptional event experience.

Personalized Support for Every Speaker Type

A keynote speaker, a panelist, workshop leader—they all have different needs, and your task management should reflect that.

The Task Assignment feature isn't just a management tool—it's a sophisticated speaker support ecosystem. As an event organizer, the robust feature enables you to:

• Customize task lists for different speaker types (keynote, panelist, workshop leader)
• Integrate custom forms for certain groups of speakers to upload waivers, insurance policies, AV requests, and dietary requirements
• Automatically distribute resources, templates, speaker contracts or agreements through the File Upload capability

For those special speakers who require custom contracts, you can create and upload personalized agreements through the Dashboard. Your speakers will find them waiting in their Portal, ready for review and signature—no printing or scanning required!

The result? A streamlined and efficient management process that keeps event organizers and speakers aligned, informed, and effortlessly organized.

Total Visibility at Your Fingertips

With PheedLoop’s Task Assignment feature, event organizers gain unparalleled visibility into every task assigned to speakers. The Event Dashboard delivers comprehensive data, enabling organizers to:

• Instantly view task completion status
• Track pending tasks
• Identify speakers who haven't started their assigned responsibilities

This keeps organizers in the loop and ensures speakers are fully prepared for event day.

But that’s not all—we’ve added an extra layer of control! Now, when a speaker completes a task that requires approval, organizers receive instant email notifications, ensuring seamless coordination between speakers and the event team. This real-time update allows organizers to provide immediate feedback, keeping event preparation smooth, efficient, and always on track.

The Future of Event Management is Here

Our Task Assignment feature represents more than just a technological solution—it's a comprehensive approach to event planning that prioritizes communication, support, and seamless coordination. By empowering speakers and simplifying event management, we're helping event professionals create more impactful, well-organized experiences.

Ready to revolutionize your event planning? Log into the Event Dashboard and discover how our Task Assignment feature can transform your next event from good to exceptional.

PheedLoop is a leading event management platform, providing comprehensive event, learning, and community management solutions for virtual events, hybrid conferences, and in-person gatherings of all sizes. Our platform streamlines every aspect of event registration, attendee engagement, and event reporting.